Privacy Notice

1. CONTROLLER

Expo Finland, Finnish Business ID 3367117-7, VAT ID FI33671177, Hasselholmantie 334, 07310 Sannainen, Porvoo, Finland, organiser of Robotics Expo Finland 2027. Privacy contact: info@roboticaexpo.com.

2. PURPOSES AND LEGAL BASES

Creating and securing your account and managing visitor or exhibitor registration (contract or steps before a contract).

Responding to enquiries, proposal requests and pre-reservations (handling your request / legitimate interest).

Invoicing and statutory bookkeeping (legal obligation).

Role-relevant B2B contact about the event with company representatives (legitimate interest in presenting the event to businesses in the sector). You can object at any time.

Site security and overall traffic statistics (legitimate interest).

3. DATA AND SOURCES

Information you provide: name, email, company and optional details such as phone, job title and city; messages and requests.

Follow-up details you ask to leave through the AI assistant.

Professional contact details from public sources and business-data services (e.g. Apollo): name, role, company and work email.

Technical data needed for sign-in and security.

4. RECIPIENTS

Authorised event and sales staff, and our service providers (hosting and database, email delivery, AI service and sales tools) acting as processors. We do not sell your data.

5. INTERNATIONAL TRANSFERS

Some providers may process data outside the EU/EEA. Where they do, we rely on the EU Standard Contractual Clauses or another lawful safeguard. Ask info@roboticaexpo.com for details.

6. RETENTION

We keep data only as long as needed for these purposes: account data while the account exists, enquiries while handled plus a reasonable follow-up period, bookkeeping records for the statutory period. Marketing objections are kept so we can respect them.

7. YOUR RIGHTS

You may access, correct or erase your data, restrict processing, receive it in portable form where applicable, and object to processing. Where processing is based on consent, you can withdraw it at any time without affecting earlier processing.

You can object to direct marketing at any time, free of charge: reply "unsubscribe", use the unsubscribe link, or write to info@roboticaexpo.com.

You may lodge a complaint with the Finnish Data Protection Ombudsman (tietosuoja.fi) or your local supervisory authority.

8. REQUIRED INFORMATION

Name, email and password are required to create an account; exhibitors also provide company details so we can prepare a proposal. Without them we cannot complete registration. Other fields are optional.

9. AI ASSISTANT AND COOKIES

Our assistant is an AI, not a person. Your messages or live audio are processed by an AI service to answer event questions. Please do not share sensitive information. The assistant makes no decisions with legal effects on you.

We use necessary technologies for sign-in, language and privacy choices. Hosting statistics do not set analytics cookies. Leadfeeder (Dealfront) uses your IP address and public page visits on roboticaexpo.com to identify possible visiting companies and measure interest. The service operates without analytics cookies. We do not send form details or identify visitors by name. Sign-in and back-office pages are excluded. You may object to processing by contacting our privacy contact. Provider information: https://www.dealfront.com/privacy-notice/.